10/18/2015 Meeting Minutes

Board of Directors Meeting

18 October, 2015

Meeting called to order at 1:43PM CST and adjourned at 2:24PM CST.

Board Members in Attendance

Sheri, Neal, Patrick, Eric, and Heather in attendance in person at Zynga Chicago.

Agenda

  • Motions

  • Secretary Role

  • IGDAF Grant for a Video Camera

  • Harold Washington Library Collaboration

Motion Summary

Appoint Patrick as Co-Treasurer — Unanimously approved

Change Address To Patrick’s Address — Unanimously approved

Give Patrick Check Signing Authority — Unanimously approved

Get Patrick A Debit Card — Unanimously approved

Update Financial Policies (update Sheri’s email and update expense reimbursement form)  — Unanimously approved

Motion to approve new mission statement — Unanimously approved

 

Motion Summary

Board will decide on who will take the Secretary role after the election.

IGDAF Grant for a Video Camera

Board is investigating applying for an IGDAF Grant to purchase a video camera for use at events.

Next Meeting

Next meeting is November 1st.


Video of An Afternoon with Brenda and John Romero

Last summer we were lucky to have both John and Brenda Romero to visit Chicago to talk to our community for a special event. We now present the video of the event for those who could not make it. Also don’t forget, if you don’t have time to watch the whole event, here is our great event recap by Nicholas Cassleman

As far as future events go, on July 30th we are hosting a panel discussion about entrepreneurship and starting your own game company. This event has already sold out, but we did just opened up a small amount of extra tickets, so get them while you can!

Then on August 6th we’re having Mike Geig of Unity come to do an instructional training session focused on lighting and baking in Unity 3D.

Stay tuned for other future events, as well as some videos from our previous events.

6/8/2014 Meeting Minutes

Board of Directors Meeting

8 June, 2014

Meeting called to order at 12:00pm CDT and adjourned at 1:12pm CDT.

Board Members in Attendance

Attended by Sheri, Neal and Heather via Skype IM.

Absent board members: Eric and Patrick

Agenda

  • June Networking Event

  • July Business Panel

  • July Summer Game Jam

  • August Unity Event

  • September End of Summer Picnic

  • Accessibility Talk

Meeting Notes

  • June Networking event is posted and just needs promotion. Venue has a few requests which the board agreed to.

  • Summer Game Jam venue is likely locked and we’re looking to contact the exec list about prizes.

  • September picnic needs to start planning so we can make it better than it was last year.

  • Someone volunteered about doing an accessibility talk, maybe in October? Will continue discussions.

  • Business Panel is pretty much all set, Neal will handle promotion of it as well via his company who is hosting the venue.

Motion Summary

  • No motions were made at the meeting

Next Meeting

Our next official meeting will be on July 13th, 2014.

5/18/2014 Meeting Minutes

Board of Directors Meeting

18 May, 2014

Meeting called to order at 12:00pm CDT and adjourned at 1:00pm CDT.

Board Members in Attendance

Attended by Sheri, Heather, Patrick and Eric via Skype IM.

Absent board members: Neal

Agenda

  • May Board Game Night

  • June Event

  • July Business Panel

  • Summer Game Jam

  • August Unity Event

  • Newsletter

  • Supporting Science Jam

Meeting Notes

  • Board game event is ready to go with site and date secured.

  • Patrick is working with David on ideas for the Business Panel panelists and hosts

  • Eric is making progress on the August Unity event and locations for Summer Game Jam

  • Trying to help out with Science Jam but been unable to get a list of places they’ve hit up already so to avoid double requesting assistance in fund raising.

  • Due to June speaker event falling through Sheri will do a Q+A talk on Networking instead, just need a venue for it.

  • Newsletter has slowed again so we need to work on addressing that somehow.

Motion Summary

  • No motions were made at the meeting

Next Meeting

Our next official meeting will be on June 8th, 2014.


4/13/2014 Meeting Minutes

Board of Directors Meeting

13 April, 2014

Meeting called to order at 12:00pm CDT and adjourned at 12:55pm CDT.

Board Members in Attendance

Attended by Sheri, Eric, Neal, Heather & Patrick via Skype IM.

Absent board members: None

Agenda

  • April Community Workshop Event

  • May Business Panel Event

  • June Out of Town Speaker Update

  • Summer Game Jam

  • Supporting Science Game Jam

Meeting Notes

  • A tenative Summer Game Jam date was selected for July

  • Community event is all setup and needs nothing more than final details before the event and a push to get more people to sign up.

  • Board will do what it can to support the Science Game Jam

Motion Summary

  • No motions were made at the meeting

Next Meeting

Our next official meeting will be on May 18th, 2014.

2/9/2014 Meeting Minutes

Board of Directors Meeting

9 February, 2014

Meeting called to order at 12:58pm CDT and adjourned at 2:20pm CDT.

Board Members in Attendance

Attended by Sheri, Eric, Neal, Heather & Patrick in person at Zynga’s offices in Chicago, IL.

Absent board members: None

Agenda

  • Mission/Vision of the Chapter

  • Approve New Chapter Bylaws

  • Approve IGDA Chicago Board Member Guidelines

  • Approve Elections Manual

  • Approve Board Code of Ethics

  • Approve 2014 Budget

  • Election of officers

Meeting Notes

  • Discussed the proposed mission/vision of the chapter (below). We agreed it was good and that we wanted to focus on keeping Chicago a “hub” of the Midwest.

“IGDA Chicago strives to enrich our local game development community through regular events that facilitate networking and professional growth, as well as coordination with local studios and educators to ensure Chicago thrives as the major game development hub of the Midwest.” – IGDA Chicago Vision Statement

Motion Summary

  • Motion to amend IGDA Chicago Bylaws — Unanimously approved

  • Motion to approve new IGDA Chicago Member Guidelines — Unanimously approved

  • Motion to approve new IGDA Chicago Election Guidelines — Unanimously approved

  • Motion to approve new IGDA Chicago Board Code of Ethics — Unanimously approved

  • Motion to approve IGDA Chicago 2014 Proposed Budget — Unanimously approved

  • Motion to approve splitting the upcoming Resume Workshop ticket sale profits, after fees, 50/50 with the workshop leader. — Unanimously approved; Sheri abstained from voting

  • Motion to approve having Sheri lead the Resume Workshop event. — Unanimously approved; Sheri abstained from voting

  • Motion to appoint Heather Decker Davis as Chair, Patrick McCarron as Secretary, Sheri Rubin as Treasurer of the IGDA Chicago Board of Directors. Each with two year terms. — Unanimously approved

  • Motion to add Heather Decker Davis to the IGDA Chicago bank account as a co-signer and also issue her a debit card for the account. — Unanimously approved

Next Meeting

Our next official meeting will be on March 9th, 2014.

Proposed Event Roster

February:

  • GGJ Play Party

March:

  • Resume Quest

  • IGDA Chicago Community Hour at GDC

  • Post-GDC Meetup

April:

  • Starting a Company Panel

May:

  • Community 101 Workshop

  • Board Game Night

June:

  • Guest Speaker Event

July:

  • Summer Game Jam

  • Tentative Chicago Games Showcase

August:

  • Unity Bootcamp

September:

  • End of Summer Picnic

October:

  • Chicago Game Jam

November:

  • Breaking into the Games Press Panel

December:

  • Holiday Charity Mixer

January ’15:

  • GGJ

February ’15:

  • GGJ Play Party